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How GiveIndia selects NGOs
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How GiveIndia Certifies NGOs

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At GiveIndia, we value the trust and faith you have placed in us while making a donation. To ensure that we live up to this trust, we have a stringent selection process for the NGOs profiled on our site. The process ensures that your donation reaches the right people and is utilized appropriately.


Objectivity of the selection:


Since the selection process is based on an entirely objective set of criteria, no person can influence the selection. The process is methodical and every organisation has to clear each step to be finally profiled on our site. Organisations that meet all the criteria get listed automatically..

Note for NGOs: GiveIndia now lists NGOs that meet specific requirements. To know more please write to info@giveindia.org


Listing Requirements:


These are standard practices that organizations wishing to get included in GiveIndia's list of NGOs need to follow. The requirements are specific to GiveIndia and are not mandatory requirements of a non-profit organisation. Our norms go beyond the statutory requirements to ensure transparency, accountability and good governance.

What we check? How we check this? Why we check this?
How GiveIndia selects NGOs The NGO is registered as a Trust/Society/Sec. 25 Company By checking an NGO's Registration Certificate/ Trust Deed/ Memorandum of Association/ Articles of Association. (All officially registered NGOs would have any one of these documents) Knowing the NGO's legal status helps identify laws/rules applicable to the organization. The documents also indicate for how long the NGO has existed.
How GiveIndia selects NGOs The NGO is registered under Sec.12A of the Income Tax Act By checking an NGO's 12A certificate (All Charitable organisations must have a 12A certificate. It proves their acceptance by the Income Tax department.) To ensure that the NGO is a charitable organization
How GiveIndia selects NGOs The NGO files IT & FCRA returns (if applicable) every year. The NGO files returns with the Charity Commissioner or Registrar of Societies (if applicable) By checking their Returns To ensure that all Statutory requirements of the land are complied with
How GiveIndia selects NGOs 100% donations received through GiveIndia have to be assigned to poor human beings By checking beneficiary profiles as well as their income levels To be in line with GiveIndia's mission (which is: to promote an efficient and effective giving culture that provides greater opportunities to the poor in India.)
How GiveIndia selects NGOs The NGO is unbiased in carrying out its activities. For e.g. the NGO is unbiased when it comes to selection of beneficiaries, employee recruitment etc. (except for affirmative action purposes) By checking beneficiary profiles; as well as through interview with the organisation's staff during visit To be sure that the benefits of donations are going to really needy people irrespective of caste, creed, gender or religion
How GiveIndia selects NGOs The organization does not use any donations raised through GiveIndia for political or religious activities or programmes By ensuring that donation options put up on the GiveIndia site are for non-political and non-religious activities only To be in line with GiveIndia's vision of providing greater opportunities to the poor in India (irrespective of religion or political affiliations).
How GiveIndia selects NGOs The NGO is willing to create specific donation options to put up on the GiveIndia website and provide individual feedback for the same to donors By helping NGOs put up donation options; and following up with them for feedback on every donation received from us To meet GiveIndia's commitment to donors, NGOs must send specific feedback reports
How GiveIndia selects NGOs The Donation Options should be related to ongoing projects/activities directly implemented by the organisation Through programmeand verification visits that we conduct on all organisations that getlisted on our website To ensure that NGOs benefiting from donations raised through our Tier I fundraising activities have undergone our due diligence and we are able to assure donors about the same. If a Donation Option is for an activity the NGO does not implement itself but through other NGOs to whom it gives the money, then the NGO it passes on the money to is not due diligenced by us. We therefore have no way of verifying the costs or checking the financials, etc. of the organisation that is spending the money.
How GiveIndia selects NGOs The NGO is willing to create at least one Donation Option for which it must be willing to provide individual feedback reports to donors By actively checking that feedback reports are submitted on time; and following up with NGOs for the same To respect the commitment of timely feedback reports that we have made to our donors

Norms covering Vision Impact:


What we check? How we check this? Why we check this?
How GiveIndia selects NGOs The NGO has a vision statement which drives the organization By checking the NGO's Trust Deed/ Memorandum of Association/ Annual Report The NGO is able to state the goals clearly. The NGO is focused & capable of measuring its performance to ensure effectiveness of its activities. To ensure that activities and goals are in line with its own stated objectives.
How GiveIndia selects NGOs The benefit provided is VERIFIABLE. The NGO will maintain & make available, for viewing, a register of benefits given for GiveIndia donations (with signature/thumb impression of beneficiary) - for all material benefits (clothes, books, provisions, etc.). By checking the details provided by the NGO in the listing forms

Benefits are verifiable. To help donors as well as GiveIndia to conduct independent visits to the beneficiary or end user of the product/service provided.

How GiveIndia selects NGOs The NGO has been in operation for a minimum of 1 year from date of registration. It actually carries out programmes on the ground, and is not an intermediary or funding agency. Registration certificate and audited financials NGO is live and functional and has gone through at least one annual cycle of operations & audit. Since the Listed NGO is liable to provide feedback reports, it needs to be accountable for the manner in GiveIndia funds are utilized

Norms covering Governance:


What we check? How we check this? Why we check this?
How GiveIndia selects NGOs The NGO has a Statutory Governing Body, of at least 2 members that ensures compliance with applicable laws and regulations. By checking the NGO's Trust Deed/ Memorandum of Association (both documents would contain this detail). We also hold phone interviews with at least 2 board members who are not related to any other board member. There is a group of people legally accountable for the actions of the NGO & that no decisions are unilateral
How GiveIndia selects NGOs The NGO agrees to let GiveIndia display, on its website, the name, age, gender, occupation, and position of all its Board Members By checking details provided by NGOs in the listing forms and displayed elsewhere. So that donors know the profile of people governing the NGO and can ascertain the impact of the same on continuity
How GiveIndia selects NGOs Not more than 1/3rd of the Governing Body members are related to each other By speaking with staff especially the accountant and HR during our visit. To ensure Board view is unbiased and the Board takes decisions in the best interests of the NGO
How GiveIndia selects NGOs Not more than half the Governing Body Members are regularly paid. Any sitting fee paid per meeting to members up to a limit of Rs. 3000 per meeting will not be considered under the above criteria. This detail is checked with the accountant during the NGO visit To ensure Board view is unbiased If careers of Board members are dependent on the NGO, it may affect their decisions
How GiveIndia selects NGOs If the chairperson of the Governing Board of the organization is related to any other Board Member then he/she should not be remunerated Checked with accountant during visit To ensure Board view is unbiased and the Board takes decisions in the best interests of the NGO
How GiveIndia selects NGOs The NGO's Governing Body has at least 2 meetings with a minimum gap of 3 months in a given financial year with quorum. Minutes of Governing Board meetings are documented and circulated among Board members By checking the minutes of board meetings during the NGO visit conducted by us To ensure that the Board is actively engaged and that the decisions/ discussions are recorded systematically and all Board members are aware of it. This helps in transparency
How GiveIndia selects NGOs The Governing Body reviews and approves programmes, budgets, audited financial statements and other material activities of the organisation with a majority of the members in attendance being unrelated and non-remunerated. By going through the Minutes of Meeting of relevant Board Meetings To ensure that Board is active and most members actually participate in the decision making

Norms covering Financials:


What we check? How we check this? Why we check this?
How GiveIndia selects NGOs The NGO has a written Policy for Purchase or Sale of Assets / Investments approved by the Governing Body (applicable only to organizations with assets/investments greater than Rs. 50 lacs) By checking the NGO's policy documents To ensure that NGO's core assets and resources are well managed in its best interests and it is de-risked from erosion due to stray faulty decisions
How GiveIndia selects NGOs The NGO's accounts are audited every year and these signed audited statements will be shared with GiveIndia: Balance Sheet/ Income & Expenditure / Statutory Auditors’ Report/ Schedules/ Notes on Account specifying how income/ expenditure are recognized By checking the NGO's audited financials submitted by them at the time of listing & every year during renewals Annual Financials are audited by an External Auditor to ensure there is a third party monitoring over the financials of the organisation
How GiveIndia selects NGOs The NGO will record donations received and expenses incurred from those for GiveIndia and Give USA funds separately, either as a separate cost centre or group in electronic formats or physical registers By checking the quarterly utilization reports that NGOs send to us as well as by checking the same during the visit to the NGO To ensure that funds received from GiveIndia/GF USA are traceable during visit/ audit
How GiveIndia selects NGOs The NGO will submit Chartered Accountant certified annual Fund Utilization Certificates for funds received in the financial year, through GiveIndia/ Give USA, latest by Oct 31 of the next financial year. By checking the audited fund utilizationcertificates submitted by the NGO To fulfill statutory requirements

Norms covering Accountability & Transparency:


(NGOscan undertake to fulfill these norms from the next financial year) We allow NGOs to get listed with us even if they do not prepare a norms compliant annual report at the time of listing with the understanding that going forward the NGO would mandatorily have to comply

What we check? How we check this? Why we check this?
How GiveIndia selects NGOs Annual Report should be available on request every year, within 8 months of the end of the organization's financial year.
The NGO agrees to let GiveIndia display the following information on its website:
1. Audited Financials
2. Salary and benefits of Head, the highest paid staff member and the lowest paid staff member
3. Board members names and position on the board
4. All remuneration and reimbursements to Board members
5. The distribution of staff according to salary levels and gender breakup
6. The total cost of international travel by all personnel (including volunteers) and Board members as per our format and classification.
By checking the details in the Section C form (attested by the Chartered Accountant) submitted every year To ensure that all stakeholders have access to important information about the NGO

Norms covering Human Resources:


What we check? How we check this? Why we check this?
How GiveIndia selects NGOs

The NGO has a HR Policy (applicable for organizations with more than 30 employees) and all paid staff are issued a letter of contract/ appointment

By checking appointment letters/contracts and the NGO's HR policy document; and by conducting staff interviews during the NGO visit

To ensure that employees know their rights & responsibilities so the organisation can attract the right kind of people.

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